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The
Challenge
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Tedious print
cost control
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Meeting print
deadlines of thick colored documents
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Store large amount
of forms
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Prevent the loss
of confidential documents
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Poor color printing
speed and quality
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The
Results
- Able to track staff’s
copying and printing cost
- High printing speed for optimum
productivity
- Easy copy and print job monitoring
from desktop
- Preserve the confidentiality of
documents
- Saved time retrieving forms
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“The
Canon iR C3220N has helped Suria
Capital to monitor and control copying
and printing cost. In addition,
it produces professional
looking color documents very quickly
when needed.” |
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Norafedah Bte Jamlin
Corporate Affairs Department
Executive
Suria Capital Holdings Berhad
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Suria
Capital Holdings Berhad (Suria Capital) is a public-listed
company on the main board of Bursa Malaysia Berhad.
Listed in 1996, the Company was originally established
as a financial conglomerate. However, following
a major corporate restructuring, the company shifted
its focus to a new dynamic sector, namely port
services. The strategic move was made possible
after the successful acquisition of business operations
of Sabah’s key ports from Sabah Ports Authority
in 2004 through a major privatization exercise.
It was one of the most significant milestones
that shaped Suria Capital’s business direction.
With the acquisition
of the ports operations, Sabah Ports Sdn Bhd (SPSB)
was created as a wholly-owned subsidiary of Suria
Capital. Apart from SPSB, Suria Capital has also
ventured into other growth areas related to its
core business, taking advantage of current trends
and developments. It formed four other subsidiaries,
namely Suria Bumiria Sdn Bhd, SCHB Engineering
Services Sdn Bhd, S.P.Satria Sdn Bhd and TriCubes
Suria Sdn Bhd. Through these subsidiaries, Suria
Capital is now involved in several strategic sectors,
namely the development of commercial property,
tourism, construction and infrastructure as well
as information and communication technology.
Tedious
Cost Control
Suria Capital’s new corporate alignment
affected the subsidiaries within to have various
departments with multiple job functions. Monitoring
individual department’s print and copy volume
to allocate costs is time consuming and tedious
for the administrative personnel. Another challenge
is the frequent complaints by the staff that print
jobs sent to the printers are often missing as
someone else had picked them up.
Meeting
Print Deadlines
Printing speed is crucial when it comes to producing
high volume of both monochrome and color documents
for various meetings. Ms. Catherine Chin, Executive
(Admin) from one of the subsidiaries, S.P Satria
Sdn Bhd, said “Everyday we print accident
damage documents, management reports, board meeting
papers, supporting documents for billings and
invoices. It is important for us to meet the print
deadlines of board meeting. We are expected to
be very efficient in these administrative matters,
thus we could not afford any downtime when it
comes to printing these important documents”.
Poor
Print Quality
SCHB Engineering Services Sdn Bhd print large
quantity of drawings, inspection reports, dilapidation
reports, design calculations reports, technical
materials in monochrome and color with their inkjet
printers for internal distribution as well as
for clients. “Inkjet printers are too slow,
costly to maintain and it smears when it touches
water. Moreover, it is not of
professional quality for distribution to clients!”
said Mr Herddy Sidik, Assistant Engineer. The
running costs of the ink cartridges are expensive,
especially when we are using more than 1 unit
A3 inkjet printer.
Overflowing
Forms
SCHB Engineering Services Sdn Bhd uses various
printed forms such as annual leave, overtime claim,
medical leave, travel and accommodation etc. However,
it takes up a lot of storage space and is tedious
to search for when needed.
The situation
in Suria Capital improved when 1 unit of Canon
iRC3200 and 2 units of iRC3220N were introduced
(in different phases).
Cost
Control with Ease
To control and monitor the cost of printing and
copying by users, every staff is given a password
to gain access to the iRCs. A detailed report
specifying individual user’s usage is printed
at the end of each month by the administrator.
Since the iRCs were implemented, its web-based
remote user interface has enabled the administrator
to monitor the print status; add, delete or edit
passwords at the convenience of his desktop and
also change settings on the machine. This vastly
increased the administrator’s control and
productivity!
Ensuring
Confidentiality of Documents
With the introduction of the secured print feature,
the documents sent for printing will only be printed
when a password has been entered on the iRCs.
This ensures confidentiality as only the right
owner of the document can collect it. Said Ms
Norafedah Bte Jamlin, Corporate Affairs Department
Executive from Suria Capital, “I don’t
have to worry about rushing all the way to collect
my printed materials, particularly on confidential
matters.”
Fast
Printing at Lower Cost
Ms Catherine Chin is now able to meet deadlines
with the iRCs’ fast printing speed of 32
pages per minute. Together with 1 GB of processing
power to quickly process large color print jobs,
SCHB Engineering Services Sdn Bhd is able to print
impressive color drawings and reports within a
short time frame. In addition, they had also reduced
color printing cost by 40%, especially printing
of A3 size color drawings.
Better
Forms Management
Equipped with 40 GB of Hard Disk space, the mailbox
feature on the iRCs can be used as “electronic
filing pigeon hole” to store various forms.
These reduced physical storage space as well as
time searching for forms.
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Password
feature helped to monitor copy and print costs
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Remote
user interface feature reduced time managing
office equipments
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Secured
print feature preserved the confidentiality
of documents
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Fast printing
speed of 32 pages per minute for color documents
improved productivity
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Mail box
feature helped to save space storing forms
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